How to Reserve Spaces & Services for Student Events

Below is a step-by-step guide for reserving space as a Recognized Student Group (RSG) in Earl Hall and St. Paul’s Chapel. You may also find University Event Management’s guide to booking space helpful.

Step One

Navigate to the Virtual EMS website. You should have an account for your Recognized Student Group already created; if you don’t, please reach out to your student group advisor. Login by clicking “Welcome, Guest” in the top right corner of the screen.

Step Two

Log into your Virtual EMS account. Click “CREATE A RESERVATION” from the left-hand menu. Then click “book now” to the right of the template “RSG University Life Space.”

Step Three

Input the details of your event: the date(s), time(s), and number of people. Add/remove the location of the building(s) you want to book space in. Click “SCHEDULE” once you’ve entered this information to see the availability of the spaces requested.

Step Four

Click the small green circle with a plus sign next to the room you want to add. It will then appear in the “Selected Rooms” menu at the top of the page. Once you have your desired rooms, click “Next Step” in the top right corner.

Step Five

Input AV (audio/visual) needs into services. Click "Next Step" again.

Step Six

Add any other detailed booking information as prompted by the Reservation Details page. When you have input all the required information, click “Create Reservation.” 

Step Seven

Wait for a confirmation email from [email protected], which will share further steps (note: every student event will require a manual service ticket to be submitted by the student group). If a confirmation email hasn’t been received within 2 business days, please contact us directly.